Event and Venue Rules

Renter agrees to abide by and follow these Event and Venue Rules. Renter further agrees that these Event and Venue Rules are enforceable against Renter, guests, event planners, and vendors of Renter (other than Magnolia Estate staff) who are involved in the planning and execution of the Event at the Venue. In addition, Renter agrees to obey, and cause all of the Renter’s guests and vendors to obey, all applicable Federal, State, and local laws while Renter and Renter’s guests and vendors are at or about the Venue. These Event and Venue Rules must be obeyed at all times by Renter and Renter’s guests, invitees, attendees, and vendors. Failure to do so may result in the surrender of the Renter’s Deposit, termination of the Event, and other charges. In the case of such termination, Renter will not be entitled to any refund.

1. A Magnolia Estate administrative staff person will be on-site during all Events. Event setup is to be coordinated with the Magnolia Estate facility coordinator prior to the Event Date.

2. In the event that any part of the Venue or grounds is damaged by the Renter or Renter’s guests, invitees, attendees, and/or vendors, Renter will be fully responsible and agrees to reimburse Magnolia Estate within ten (10) days for all costs associated with returning the facility or grounds to its original condition inclusive of any expenses incurred in recovering said sums, including reasonable attorney’s fees.

3. Magnolia Estate is not responsible for lost, stolen, or damaged personal property.

4. The renter will be charged an additional $500.00 per hour, or any portion thereof, for any Event that exceeds the Event Time.

5. Friday and Saturday Events must end by 12:00 midnight. Events held Sunday through Thursday must end by 11:00 PM.

6. Magnolia Estate reserves the right to remove any unruly and/or dangerous guests during the duration of any Event.

7. Magnolia Estate reserves the right to stop any Event for unruly or dangerous behavior.

8. No smoking or vaping is permitted in or within fifteen feet of any buildings. Guests wishing to smoke shall do so outside and shall discard all cigarettes, cigars, or pipe tobacco in designated receptacles.

9. Pets are allowed on the grounds until the Event reception begins. Magnolia Estate is not held liable for the actions and safety of any pets brought onto the premises.

10. No parking or driving on the grass.

11. No adhesives, staples, or tacks to attach decorations. All decorations, equipment, or other items provided by Renter are to be removed immediately following the Event. This includes boxes and containers.

12. The use of Vinyl floor wrap on any part of the Venue is prohibited.

13. Kegs are not permitted when serving alcohol.

14. Usage of cannabis and any other federally prohibited drug is not allowed on the premises. Further, Renter and Renter’s guests, invitees, attendees, and vendors may not engage in any illegal drug-related activity. Magnolia Estate may terminate this agreement if renter and/or Renter’s guests, invitees, attendees, and/or vendors engage in such activities.

15. No grills or open fires are permitted on the grounds without the prior written consent of Magnolia Estate. No open flames are allowed. Only smokeless, dripless candles are permitted in the buildings and must be inside a fireproof container and are to be used on tables only.

16. The following items are NOT permitted at Magnolia Estate: bird seed, rice, party string, silly string, Chinese sky lanterns, fireworks, floating lanterns, silk flower petals, cold sparklers, glitter, confetti, fog, or balloons.

17. No political signage or symbols are permitted.

18. Serving of alcohol must terminate no less than 60 minutes prior to the scheduled end of the Event Time. The bartender and Magnolia Estate staff reserve the right to refrain from serving any individual based on behavior or actions related to intoxication or suspected intoxication or for any other good-faith reason. Alcohol is to be confined to the Venue area(s) and must not leave the Venue. The renter agrees that it will not allow anyone under the age of 21 to consume alcohol.

19. Sparklers must be disposed of in buckets of water or sand. Use of Cold Sparklers is only permitted by Party Pleasures in conjunction with Magnolia Estate.

20. Magnolia Estate staff will not clean any bodily fluids including but not limited to urine, vomit, blood, and excrement. The renter shall be responsible for cleaning the foregoing.

21. All guests and vendors are required to adhere to all Ohio Public Health Orders, any Mask Mandate, Montgomery County Public Health Order, or any Federal Health Orders/Directives in effect and Magnolia Estate staff reserve the right to request guests leave the premises if guidelines are not followed.

22. Tour may be conducted Saturday and Sunday 10 am-2 pm

23. Children must be strictly monitored at all times by their parents or a responsible adult. The renter is responsible for any damage or injury caused by children at the Venue.

24. The music must stop at 11:00 PM Friday and Saturday, 10:00 PM on Sundays and Weekdays

25. Music for the reception must stay inside the reception halls. Dancing must be kept inside of the buildings for the duration of the reception to respect our surrounding neighbors and the City of Miamisburg.

26. If all chairs need to be removed for 3rd party chairs, a $200 fee will be incurred.

27. We prefer all guests to be seated on the first floor of Rosewood Manor. This is for safety and preservation reasons.

28. Please review your allotted reservation time. These hours are consecutive. The only way to load in early is to purchase more time with the venue or a two-day reservation. You are able to move up your start time, however, this will move up your end time. For example, our typical reservation for a Saturday is 10am-Midnight. You could move up to 9:00 am- 11:00 pm, and 8:00 am- 10:00 pm. Music must end one hour before the end of your reservation to begin the shutdown hour.  

29. The Earliest Start time is 8:00 am.

     

CLEANING GUIDELINES

The renter is to return the Venue to the condition in which it was found prior to the start of the Event. Renter must (1) place all trash in the dumpster, (2) place chairs back on each table, (3) pick up all trash and cigarette butts, (4) remove all decorations including flower petals, (5) clean up spills, (6) leave refrigerator empty, (7) not park or drive on grass or patio, (8) not dump crystals, rocks, or marbles in gross, and (9) not use sinks as coolers or to store beverages. Notwithstanding the foregoing, if Renter has selected the “Easy Clean” Option in the Rental Contract, the terms of the Additional Service Rider shall apply

Violations of terms and conditions for facility use may result in the immediate termination of the event if such violation is determined to be of a serious nature that presents an unsafe environment or threat to persons and property. In case of such termination, there will be no refund of any fees received.